Table of Contents

100.00 Introduction and Purpose

200.00 Policy

300.00 Procedures

100.00 Introduction and Purpose

Montana State University - Bozeman (MSU) desires to safeguard the welfare of students, faculty, staff, and visitors and to protect the University's essential functions of teaching, research, and public service during and after emergencies. The purpose of this policy is to ensure that MSU is prepared for and can effectively respond to and recover from an emergency through the appropriate use of university and community resources to mitigate the immediate effects of an emergency on its constituents and the long-term effects of an emergency on its operations and mission.

An emergency is any event, whether expected or unexpected, that places life or significant university assets in danger, or threatens the ability to conduct normal business operations and usually involves abnormal time constraints and resource responses.

200.00 Policy

A University Emergency Management Committee (EMC), acting on behalf of the president, shall ensure that the University has in place, in accordance with the resources allocated, an effective emergency management system. The EMC consists of the following (membership may be revised or supplemented subject to the vote of the committee):

Emergency Management Director – Chair

 MSU Police Chief

AVP University Facility Management (UFM)

Provost

VP Administration & Finance  

VP Student Success

AVP Office of Research Integrity and Compliance

Director Safety & Risk Management

Dean of Students

VP  University Communications

MSU Legal Counsel

VP Information Technology/ Chief Information Officer

AVP Auxiliaries

The EMC will be responsible to review and maintain the Emergency Management Policy; review and advise the development of a comprehensive Emergency Management Plan (Plan), to include processes and procedures; recommend adoption of policies and plans to the president and the vice-president for Administration & Finance; and evaluate performance relative to training exercises.

MSU Emergency Response Organization Chart

MSU Emergency Management Administrative Responsibility

300.00 Procedures

The university will assign responsibility for the development of the Emergency Management Plan. It is anticipated that the Plan is a dynamic document that is subject to periodic amendment and revision as recommended.

The Emergency Management Plan shall:

• Integrate the four commonly recognized phases of emergency management - Preparedness, Mitigation, Response and Recovery
• Establish overall administrative responsibilities
• Establish an emergency response organization structure that is capable of responding to all hazards, both physical and non-physical, to which the university may be exposed
• Outline response roles and responsibilities to provide a framework that reflects National Incident Management System principles and processes and allows MSU to coordinate with local, state, and federal emergency agencies during emergencies and disasters
• Provide for the future development and maintenance of subordinate unit/facility-based emergency operations plans
• Establish requirements for the development and execution of annual training exercises
• Prescribe the declaration of an emergency and activation of the plan
• Prescribe best practices, contingency plans, and standard operating procedures for emergency operations
• Prescribe the role of Building Supervisors, faculty, staff, and students relative to emergencies and disasters
• Prescribe procedures for the use, operation, and maintenance of the MSU Emergency Notification System
• Include appendices for specific guidelines, emergency resource directories, etc., as needed